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12 Steps Helping Users Improve Email Security Reducing Phishing Attacks

An email attack is a message that is sent to a person’s inbox, usually with the intention of annoying or bothering them. This type of message can come from anywhere in the world, but the most common place people think of when they hear the term “email harassment” is a workplace. The internet has made it easy for anyone to send an email to another person. One thing that is different about email attacks is that the sender is behind the computer causing the problem. There have been cases where companies have actually had to sue someone over the messages that were being sent from their work computer.

Famous email attacks have even been used to get political candidates elected. When John McCain was running for president one of his main competitors for the presidential nominee emails that were hacked and spread across the internet. No one really knows how much impact the leaked emails had on the election, but one thing is for sure; no candidate was able to run as cleanly as John McCain. In one case, the emails had so many offensive and embarrassing words that many of the people who were voting for him simply melted down and couldn’t believe what they were reading. These are the types of things that make emails such a powerful instrument for people to use against you.

Email security refers to any systems, products, services, and applications designed to secure your email account and other email content from outside threats. This includes everything from phishing attacks to spyware, both of which can put your email inbox at risk and steal your personal information. Most email service providers have integrated email security features designed to Keep you protected, but unfortunately these might not be good enough to prevent cyber criminals from accessing your sensitive information. The best ways to keep your email account secure is by installing an email security suite that is installed on your computer and Internet connection through the use of firewall software. A good suite will monitor your incoming emails and can automatically delete any messages that are suspected of being spam. It will also ensure that all outgoing mail goes to the spam folder.

There are some email security features that you can add to your existing firewall programs such as anti-virus and anti-spam filters. There are a number of free or inexpensive email security services available online to help you with these functions, although it is recommended that you research your options before buying one. Many free services will only work in conjunction with your existing email security services and won’t prevent or remove spam or viruses. Some programs are a lot more comprehensive, however.

If you want to take your email accounts protection to the next level, then consider investing in commercial email services that have more advanced and customisable features for prevention and detection of cyber attacks. One of the most common types of attacks is called phishing attacks. Cyber criminals use spoofed email accounts to try and trick you into revealing your password or account information. Emails that come from legitimate companies usually contain a spoofed address, which the real company uses to generate a new password. The purpose of phishing attacks is to trick you into revealing your sensitive information, which can allow the cyber criminals to access your email accounts.

Emails that contain a spoofed sender typically carry a downloader program that installs automatically when opened. When this happens, the user’s computer automatically sends out sensitive information to the message sender. When you receive an unauthorised access email, it’s often because your computer has already sent out sensitive information to the message sender. You’ll typically see an error message popup or may receive a request to press a key on your keyboard in order to view or delete the message.

An encryption feature is another type of security feature that is helpful for preventing unauthorised access to email messages. With this type of security feature, a message is encrypted before being sent from your PC or laptop. The recipient can view the email without worrying about how or why the cyber criminals intercepted your message. The encrypted content will be converted into an unrecognisable format before it is transmitted to the intended recipient.

1. Use strong passwords that are unique

2. Using two-tier authentication (Two Factor Authentication 2FA)

3. Watch out for phishing emails

4. Never open unexpected attachments without scanning

5. Prohibit employees from using company email addresses for private messages

6. Scan all emails for viruses and malware

7. Don’t access emails from public WiFi

8. Use a robust spam filter

9. Never click the “unsubscribe” link in spam emails

10. Keep your anti-virus software up to date

11. Enable Email Encryption Options

12. Configure custom firewall rules

There are various techniques that can be used to help minimise the chances of email communication being intercepted and compromised. One way is to implement various techniques that help encrypt your incoming messages. Another way is to minimise the use of your email accounts. Lastly, you can also perform various techniques that help you avoid sending sensitive information via email communication. If you don’t want your email account to be accessible to anyone else, you can set it up so that it only includes trusted contacts.

One of the email security best practices is to limit the distribution of attachments. Since most attachments are eventually loaded onto the recipient’s computer when opened, an intruder can easily attach them to an infected email message. By restricting the attachment type to trusted recipients and those that can be viewed, you can make it difficult for anyone to open them. As much as possible, do not send any attachments that are password protected.

Preventing unauthorised access to your sensitive data is one of the best practices for avoiding security risks. When in doubt, follow best practices and set up permissions before making changes to your account. Performing regular account checks can also help detect any suspicious activity on your account.

Secondary editor and executive officer at Tech Business News. Contracting as an IT support engineer for 20 years Matthew has a passion for sharing his knowledge of the technology industry. He's also an advocate for global cyber security matters.

Matthew Giannelis
Matthew Giannelis
Secondary editor and executive officer at Tech Business News. Contracting as an IT support engineer for 20 years Matthew has a passion for sharing his knowledge of the technology industry. He's also an advocate for global cyber security matters.

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